90 days out — Strategy
- Finalize new lease and move-in date
- Lock budget (typically $1–$2/sqft for commercial moves in Orlando)
- Get 3 written quotes from commercial movers
- Name an internal move lead (not the CEO, not the office manager juggling everything — dedicated person)
- Communicate move to staff — set expectations, not details yet
60 days out — IT & Infrastructure
- Order internet / fiber at new office — this is often the 60-day bottleneck
- Plan server rack decommission and reinstall
- Schedule IT vendor walkthroughs at both locations
- Order new furniture if needed — 8+ week lead times common
- Begin space planning — seating charts, meeting room assignments
30 days out — Logistics
- Book your moving company (Liberty Moves Orlando handles commercial weekends regularly)
- Submit COI requests to both landlords
- Schedule elevator reservations and loading dock access
- Order moving boxes, labels, tape (or get from mover at cost)
- Update business address: bank, insurance, licenses, Secretary of State, Google Business Profile
- Update vendor notifications: UPS, FedEx, suppliers, mail forwarding
2 weeks out — Execution prep
- Start staff self-packing of desks (personal items, books, files)
- Final walkthrough with mover — confirm access, parking, scope
- Label everything with destination room/desk
- IT: begin backup + decommission plan
- Cancel/reroute utility and service accounts
Move weekend — Execution
- Friday 5pm: Staff out. Movers start. IT pulls backup drives.
- Saturday: Pack + load old office. Furniture disassembly. Truck to new office. Install at new location.
- Sunday: IT reconnects — network, servers, phone, printers. Test everything. Fix missing items.
- Monday 8am: Staff arrive. Orientation. Business runs.
Week 1 at new location
- Walk every desk, fix issues, order missing items
- Update directory, reception info, phone extensions
- File any damage claims within 30 days
- Host a team lunch — low-friction morale boost for the chaos
Common mistakes to avoid
- Underestimating IT. Network and phone are 70% of office-move failures.
- Not getting COIs to landlords early. Last-minute COIs delay elevator access.
- Letting staff pack their own PCs. Standardize — IT handles all tech.
- Moving into a half-finished space. If the new office isn’t ready, delay.
- Skipping the professional mover. Commercial moves are not a DIY job.